VENDOR APPLICATION

Thank you for your interest in the Santa Barbara Sea Glass and Ocean Arts Festival (“Festival”). This year’s festival will be a two-day event: Saturday, September 9 and Sunday, September 10, 2017 and will be presented in Warren Hall located on the Earl Warren Showgrounds (“Venue”) property in Santa Barbara, CA. (Calle Real Avenue and Las Positas Road).

Setup Hours:

Friday, September 8th, 2017  
3:00 p.m. – 5:30 p.m.
Saturday, September 9th, 2017  
7:00 a.m. – 9:00 a.m.
Sunday, September 10th, 2017
8:00 a.m. – 10:00 a.m.

Breakdown Hours:        

Saturday, September 9th, 2017
5:00 p.m. – 6:00 p.m.
Sunday, September 10th, 2017  
5:00 p.m. – 7:00 p.m. (Booths must be cleared out of the venue no later than 7:00 p.m.)

Festival Hours:        

Saturday, September 9th, 2017
Early Bird Shopping Hours
9:00 a.m. – 10:00 a.m. Only 200 priority tickets will be sold at $15/each allowing vendor and customer quality time to shop.
General Public Hours
10:00 a.m. - 5:00 p.m.

Sunday, September 10th, 2017
10:00 a.m. – 5:00 p.m.

 

Application Submission Requirements:   This festival is a juried event, submissions will be reviewed by the Festival Committee. We will be looking for a range of styles and prices. This is a sea glass and ocean arts festival - pieces must have a connection to sea glass and the ocean and presented for review in a manner that the jury is able to understand.   To that end, please provide three to five high quality photo examples of your work.  Photographs you provide can either strengthen or weaken your application. Merchandise for sale in a booth must be consistent with the descriptions and photos submitted in the application. One photo of your booth set up and one photo of you working in your studio (preferably in .jpg format if providing via email). (Note that the photos will not be returned to the vendor). *Please check the "Image Approval" box on your application if you grant the Festival rights to use your photos as part of our festival promotion activities, including posting onto the Festival website. Otherwise we will not use your photos in any promotion for the Festival.  

APPLICATION DEADLINE: *
May 31, 2017

Your application will be officially submitted once we're in receipt of the following items:

  • Vendor Application (the form below)
  • three to five (3-5) photo examples (jpegs) of your work
  • one (1) photo (jpeg) of you working in your studio
  • one (1) photo of your booth set up
  • company logo (900x900pixels jpeg)
  • a copy of your CA Seller's Permit
  • payment by check or credit card

2 WAYS TO SUBMIT YOUR APPLICATION:

ONLINE: Fill out the Vendor Application below, make sure to give us your credit card information and email us the rest at: vendor@santabarbaraseaglassandoceanartsfestival.com

BY MAIL: Download and print the Vendor Application PDF, fill it out and mail it along with your check and high resolution jpegs or physical photos (they cannot be returned) to Santa Barbara Sea Glass and Ocean Arts Festival, P.O. Box 31048, Santa Barbara, CA 93130

Vendors will be notified of jury’s decisions by mid-June.

Please note that if your application is not selected in the first round, you will be placed on a waiting list in case there are cancellations (if you choose not to be on the waiting list, your check will be shredded or your credit card will not be charged.). No refunds for cancellations will be given after June 30, 2017. Spaces are limited. Each vendor must agree to participate both days. For more detailed VENDOR INFO CLICK HERE.

Once You’re Accepted

Accepted vendors of the festival will be allowed to set up on Friday, September 8th anytime between 3:00 p.m. - 5:30 p.m. The festival hours will be from 9:00 a.m. – 5:00 p.m. Saturday and 10:00 a.m. – 5:00 p.m. on Sunday. Booths must be cleared out of the venue by 7:00 p.m. on Sunday (please note festival times at top of this page). The first hour on Saturday will be for priority sales. Only 200 priority tickets will be sold at $15/each allowing vendor and customer quality time to shop. 

We will allow only one business per booth (no shared booths) and each vendor must agree to participate both days. Please note that if your application is not selected in the first round, you will be placed on a waiting list in case there are cancellations (if you choose not to be on the waiting list, your check will be shredded or your credit card will not be charged.).

*All artists must be self-representing and be present in their booth at all times.  Creations must be made by the artist and there shall be no buying or selling of items not crafted by the artist(s). Only authentic, natural sea glass or ocean treasures and themes shall be used and sold at the event.  “Sale or Discount” signs at your booth are prohibited.   

Vendors must provide their own display. Tablecloths will not be provided. Signage must be freestanding as we have nothing to adhere to or hang signs from. Please feel free to bring your own display items that will fit within your space.

 

Booth Pricing
Check the first box for a basic booth and any additional items you wish to to purchase. One business per booth (no shared booths). We'll do our best to accommodate requests for additional tables and electricity but cannot guarantee them. Additions: We cannot guarantee the additions, but we will try to accommodate requests to the best of our ability.
Name *
Name
Phone *
Phone
http://
All vendors must have a valid CA Seller’s Permit and are responsible for their own merchandise transactions. Please provide your permit number here and email or mail a copy to complete your application.
Mailing Address *
Mailing Address
Payment *
Credit Card Type
Name on Credit Card
Name on Credit Card
Please provide your credit card information or make sure to mail in a check to complete your application.
Credit Card Billing Address
Credit Card Billing Address
Credit Card Expiration Date
Credit Card Expiration Date
(3 digit code on the back of your card)
Image Approval *
I grant the Festival the rights to use my photos, (submitted separately via email) as part of the Festival's promotions both online and in print.
Acceptance of Festival Terms *
I, as a vendor at the Santa Barbara Sea Glass and Ocean Arts Festival, understand that all products sold at this festival must be made by the vendors themselves and I guarantee that all the products I am selling have been made by myself. I, as a vendor at the Santa Barbara Sea Glass and Ocean Arts Festival, understand that the Venue, Santa Barbara Sea Glass and Ocean Arts Festival and Warren Hall aka Earl Warren Showgrounds will NOT provide security service and that any loss or damage suffered by me will not be borne or shared by the Venue, and Santa Barbara Sea Glass and Ocean Arts Festival and, Warren Hall aka Earl Warren Showgrounds or anyone else associated with the management of this event, free from harm or damage of any kind (money or otherwise) if any customer of mine brings action or threatens actions arising out of my sales or business activity on the dates of the event. I agree to follow the rules and regulations for this event and agree to adhere to all reasonable and necessary requests.
Hold Harmless Agreement *
I, as a vendor at the Santa Barbara Sea Glass and Ocean Arts Festival, agree to hold the Venue, the Santa Barbara Sea Glass and Ocean Arts Festival, or any other sponsoring agency, their agents, directors, employees, volunteers, and anyone else associated with the management of this event, free from harm or damage of any kind (money or otherwise) if any customer of mine brings action or threatens actions arising out of my sales or business activity on the dates of the event. I hereby release and hold harmless, the Venue, Santa Barbara Sea Glass and Ocean Arts Festival, or any other sponsoring agency, their agents, directors, employees, volunteers, and anyone else associated with the management of this event from any cause whatsoever of any form of known or unknown damages, injuries, losses, judgments, and from any and all liability and public property damage that may occur as a result of my participation in this event. I agree to follow the rules and regulations for this event and agree to adhere to all reasonable and necessary requests.
Electricity Agreement
The Santa Barbara Sea Glass & Ocean Arts Festival works hard to provide a successful venue for its Vendors by offering electricity to those Vendors whose displays require illumination. Vendors should be aware that there are limited booth locations that can accommodate electrical hook-ups. The Santa Barbara Sea Glass & Ocean Arts Festival will provide, for a fee of $50 per booth, the use of a grounded 15 Amp power cord with a dual splitter. No more than a total of 600 watts may be plugged in. Vendor can plug in only two cords (in good, working condition) and cannot further split the lines beyond that. Only the use of LED or CFL lighting is allowed, as they use much less power than incandescent or halogen lights. Any violations of these requirements, or any condition deemed unsafe during the Fire Marshall’s inspection, shall result in the Vendor being denied power. We do not want this to happen, and we imagine you don’t either. So, please pay attention to these requirements, and contact us if you have any questions. The Santa Barbara Sea Glass & Ocean Arts Festival and the Santa Barbara Fire Department reserve the right to refuse power to any Vendor who disregards these requirements or whose equipment poses a fire hazard. In such an event, the Vendor’s electrical fee will not be returned. PLEASE NOTE: The main power cord belongs to The Santa Barbara Sea Glass & Ocean Arts Festival and shall not be removed by the Vendor. Any Vendor whose power cord is missing at the end of The Santa Barbara Sea Glass & Ocean Arts Festival will be charged a $50 fee on their credit card for the cost of replacing each missing power cord. I have read and agree to the requirements above and agree to pay the $30 fee for any cord or power strip that is missing from my booth during or after the event with the credit card (Visa/Mastercard) provided.
Vendor Website and Advertising Promotion *
Should you be accepted as a vendor and with your permission, the Festival Committee may include a short biography of you and your products on the festival website and other advertising promotions. Please attach a short biography to this application. (Disclaimer: By checking this box you are allowing the Festival Committee to edit and/or shorten provided biography as necessary to conform to any advertising and/or promotion requirements).